Facilities Officer - Office Management & Vendor Liaison (Hong Kong)
An exciting opportunity has arisen for a proactive Facilities Officer to join a rapidly growing US hedge fund in Hong Kong. Managing a dynamic corporate office, you will oversee daily facilities operations, vendor performance, and front-of-house services. This role offers excellent career progression within a prestigious, fast-paced financial services environment.
about the company.
Our client is a highly successful and expanding US hedge fund firm with a strong global footprint. Over the past four years, the Hong Kong office has experienced remarkable growth, expanding its talent pool from 120 to over 230 professionals.
about the team.
You will join a collaborative, fast-paced corporate services team dedicated to delivering seamless operational support to the Hong Kong office. Working closely with internal departments—including accounts payable and management—and external vendors, the team prides itself on efficiency, professional communication, and maintaining first-class office standards in line with global corporate expectations.
about the job.
... - Manage the reception area, providing a professional greeting and escorting clients smoothly.
- Handle incoming phone calls and distribute facilities requests to ensure appropriate expectations are established and met.
- Maintain optimal inventory levels for all office supplies and pantry items.
- Participate in and assist with the planning, co-ordination, and execution of various corporate events.
- Co-ordinate between internal users and relevant teams for workstation movements, including new hires, transfers, internal moves, or terminations.
- Perform daily inspections and walkthroughs to ensure all facilities remain clean, operational, and effective.
- Plan, co-ordinate, and monitor the execution of routine and ad-hoc office maintenance works.
- Handle immediate facilities issues and complaints regarding air conditioning, lighting, and office furniture.
- Liaise closely with the accounts payable team to ensure all submitted invoices are processed in a timely manner.
- Assist with preparing, managing, and forecasting the annual facilities budget, monitoring daily operational spend.
- Monitor the performance of external vendors to ensure deliverables meet the firm's strict requirements.
- Prepare comprehensive facilities reports for management review on a bi-weekly, monthly, and quarterly basis.
skills & experience required.
- Proven experience in facilities management, corporate reception, or office administration, ideally within financial services or a multinational corporate environment.
- Excellent interpersonal and communication skills to interface effectively with internal stakeholders and external vendors.
- Strong organizational skills with the ability to handle budgets, vendor deliverables, and ad-hoc maintenance requests simultaneously.
- Proficient in English, Mandarin, and Cantonese to support a diverse, multilingual corporate environment.
- A proactive, problem-solving mindset with high attention to detail.
Interested candidates, please click APPLY NOW or send your updated resume to Christel Fung at christel.fung@randstad.com.hk
Refer a friend for HK$2,000: https://www.randstad.com.hk/job-seekers/refer-a-friends
