Looking for a seasoned Executive Secretary to support the Country CEO and Senior Leadership Team within a leading global bank. This role offers the opportunity to manage complex global itineraries and office operations in a fast-paced Hong Kong financial environment. Ideal for a proactive professional with banking or financial services experience.
about the company.
Our client is a prestigious international banking group with a significant presence in the Middle East and Asia.
about the team.
You will work closely with the Country CEO and the Senior Leadership Team, acting as a critical pillar of support for the executive office. The team environment is fast-paced, demanding, and highly professional, requiring a collaborative individual who can also provide backup support for office management and reception duties when necessary.
about the job.
- Manage complex diaries and coordinate internal/external meetings, including client functions and global video conferences.
- Arrange intricate global travel itineraries, including flights, hotels, visa requirements, and cars, while preparing all necessary trip materials.
- Act as the primary gatekeeper for the CEO, filtering telephone calls and managing external/internal requests with diplomacy.
- Prepare high-level documents, committee reports, presentation materials, and business reports for executive reviews.
- Handle expense report preparation and verify staff expenses prior to CEO approval.
- Oversee office management tasks, including vendor liaison (building management, couriers), procurement of supplies, and invoice management.
- Maintain the highest standards of data protection and confidentiality regarding sensitive customer and internal bank information.
skills & experience required.
- Minimum 3 years of secretarial or PA experience at an executive level, ideally gained within a banking or financial services environment.
- University graduate with a Bachelor’s degree in Banking, Business Administration, or a related field.
- Proven ability to manage the professional schedule of a senior manager with frequent global travel requirements.
- Fluent oral and written communication skills in English are mandatory; proficiency in French or Arabic is a distinct advantage.
- Strong technical proficiency in the Microsoft Office Suite and experience with procurement systems.
- Exceptional organisational skills with the ability to prioritise conflicting demands under pressure.
- High level of discretion and a firm understanding of HKMA/SFC regulatory environments and confidentiality standards.
Interested candidates, please click APPLY NOW or send your updated resume to Christel Fung at christel.fung@randstad.com.hk
Refer a friend for HK$2,000: https://www.randstad.com.hk/job-seekers/refer-a-friends
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