This role offers an exceptional opportunity to provide high-level executive support and office management within a fast-paced, prestigious advisory firm. You will play a pivotal role in ensuring operational excellence for our senior leadership and local team.
about the company.
Our client is a leading global strategic advisory firm with a significant presence in major financial and political centres worldwide. They specialise in helping high-profile clients navigate complex stakeholder environments through data-driven insights and board-level strategic counsel. They are known for a culture of excellence and a commitment to delivering world-class results for their global client base.
about the team.
The Hong Kong team operates within a highly collaborative, entrepreneurial, and fast-paced environment. You will work alongside a sophisticated group of professionals who value integrity, proactive problem-solving, and excellence. The culture is people-orientated, fostering a positive atmosphere through regular team events, happy hours, and a shared commitment to client service.
about the job.
As a Team Assistant, your responsibilities include:
Organising schedules and managing complex diaries for senior team members.
Managing travel arrangements, including accommodation, visas, and immigration matters.
Providing administrative support for key document preparation.
Assisting leadership with monthly expense reconciliation, timesheet compilation, and ad-hoc personal support.
Acting as the first point of contact at reception.
Overseeing office supplies, facilities maintenance, and vendor relationships (IT, Finance, and building management).
Coordinating logistics for client events, including catering sourcing and event set-up.
Supporting finance workflows such as vendor registration, contract signing (chopping), and invoicing formalities.
skills & experience required.
Minimum 1-2 years of administrative or assistant experience is preferred.
Good working proficiency in English, Cantonese, and Mandarin.
Strong proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint).
Proven ability to work autonomously with minimal guidance and a high degree of responsibility.
Excellent attention to detail and a solutions-orientated mindset.
Ability to handle sensitive and confidential information with absolute integrity.
A "client-service" mentality.
If you are interested in this role, please click 'Apply Now' or send your CV directly to eve.tang@randstad.com.hk.
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