Secretary - Administrative Support (Legal sector, Wan Chai)
Are you an organised administrative professional looking to build a long-term career in the legal sector? A reputable boutique legal firm in Wan Chai is seeking a dedicated Secretary to manage timesheets, client invoicing, and daily office operations. Enjoy a stable environment and a competitive salary.
about the company.
Our client is a well-established and growing legal firm known for providing bespoke advisory services to corporate clients. Located in a prime office in Wan Chai, the firm is highly regarded for its stable business presence, professional corporate culture, and commitment to long-term employee development.
about the team.
You will be joining a collaborative, tight-knit team of legal professionals who highly value loyalty, mutual support, and a devoted work ethic. The firm prides itself on a low turnover rate and an exceptionally stable, warm working environment where long-term commitment is genuinely recognized and rewarded.
about the job.
Track and compile lawyers' billable hours and manage monthly timesheet submissions accurately.
Prepare, issue, and follow up on client invoices, fee notes, and basic financial documentation.
Provide comprehensive administrative support, including calendar management, scheduling client meetings, and handling correspondence.
Maintain and organise physical and digital legal files, case documents, and database systems.
Handle incoming calls, greet corporate clients, and manage general office supplies and logistics.
skills & experience required.
Minimum 2 years of corporate secretarial, administrative; prior experience in a law firm or professional services is preferred but not mandatory.
Excellent command of spoken and written English is essential for drafting client correspondence and billing descriptions.
Proficiency in Microsoft Office applications, particularly Excel for basic mathematical invoicing calculations.
Strong organisational skills, high attention to detail, and a highly reliable, committed work ethic.
Immediate availability or a short notice period is highly advantageous.
If you are interested in this role, please click 'Apply Now' or send your CV directly to eve.tang@randstad.com.hk.
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