MS Office & Legal Document Formatting
Are you an expert in document production looking to advance your career within a premier legal environment? This critical full-time role offers an excellent opportunity to showcase your advanced MS Office and legal formatting skills while supporting global operations from Hong Kong. Enjoy flexible shift options and a highly collaborative team culture.
about the company.
Our client is a highly respected, leading global law firm known for delivering exceptional legal services and maintaining a prestigious international presence.
about the team.
Working closely with global users and legal professionals, the team focuses on collective problem-solving, maintaining impeccable document quality standards, and ensuring seamless cross-border workflow coordination.
about the job.
As a Word Processing Operator, you will be responsible for:
- Creating, revising, and formatting complex legal documents to the Firm’s specifications using the latest software and MS Office versions.
- Producing financial statements, flow charts, presentations, letters, and specialized documents requiring cross-references, Table of Contents, Table of Authorities, defined terms, and indexing.
- Scanning, formatting, and converting documents across various software packages, alongside producing mail merge documents, fillable-PDF forms, and Change Pro comparisons.
- Troubleshooting complex document issues and successfully recovering or restoring corrupted files.
- Answering incoming calls to Word Support, assisting users via remote access, and accurately logging support tickets into the software system.
- Coordinating closely with the Word Processing Supervisor regarding workflows, maintaining a precise diary log of all work performed, and providing front desk coverage when necessary.
- Working flexible schedules or overtime as required to meet strict global deadlines.
- Supporting one of the following shift options: Wednesday to Sunday, 12:00 pm to 8:00 pm HKT ; OR Wednesday to Sunday, 9:30 am to 5:30 pm HKT.
skills & experience required.
- Strong proficiency in MS Office Suite, including intermediate-level knowledge of PowerPoint and Excel.
- Prior experience or knowledge of software specific to the legal industry, such as Worksite and the Payne Numbering Scheme, is highly desirable.
- Experience working within a large law firm and familiarity with Adobe products or EDGAR is preferred.
- Basic mathematical skills (addition, subtraction, multiplication, and division).
- Strong attention to detail, exceptional analytical skills, and robust problem-solving capabilities.
- Excellent customer service and communication skills, with the ability to provide remote technical support calmly and effectively.
- Proven ability to use absolute discretion when handling sensitive and highly confidential information.
- Demonstrated ability to effectively prioritise, plan work activities, and reliably meet tight deadlines within a high-pressure environment.
If you are interested in this role, please click 'Apply Now' or send your CV directly to eve.tang@randstad.com.hk.
...
