Staff management & Executive assistant
- Salary: HKD 38,000 - 40,000
- Languages: Proficient in English and Mandarin (both essential working languages)
- Experience first: candidates must showcase a proven track record in HR administrative capacity, as well as providing high-level support to executives.
- Annual Leave: Start with 20 days
- Benefits: Comprehensive medical insurance and attractive benefits package
About the Company
Our client, a leading investment bank, facilitates cross-border capital flows between China and the world.
About the Role
HR & Staff Management
- Track and manage staff movement within Department globally, generate reports showing metrics and dashboard for management
- Maintain employee records including skill sets, experience, levels, titles, etc.
- Work closely with Local HR partners
- Coordinate staff performance assessment process throughout the year.
- Communicate and provide guidance to staff on HR policy, procedure, and good practices.
- Facilitate and arrange seats for on-boarding and existing staff in HK offices
Administrative & Executive Support
- Provide proactive, varied, and confidential secretarial support to c-level executives
- Support in managing dynamic and complex calendars for c-level executives by coordinating across multiple stakeholders, departments, and time zones
- Coordinate business travels, to organize and manage all travel logistics for both domestic and international travel arrangements (flights, accommodations, itineraries, activities, etc.)
- Coordinate and support on-site and off-site team events and meetings
- Execute on and off-sites meeting logistic planning, including catering, agenda, facilities, communications
- Prepare and edit presentations, including developing content as well as collecting, collate/merge, and review materials submitted by others.
Requirements
- Degree holder
- Around 5-8 years of relevant experience
- Knowledge of employee development and performance management is preferred
- Hands on experience on MS Office suite including Excel macros, formulas & automation, and PPT.
- Exceptional organizational skills and ability to effectively prioritize tasks and projects
- Strong multi-tasking skills and proven ability to manage multiple projects and work well under time/other constraints
- Ability to handle confidential information, demonstrate a high degree of autonomy
- Demonstrated experience in dealing effectively with all levels within an organization
