About the Role
This is more than a traditional secretarial position; it is an Executive Partner role supporting the CEO/Founder. You will serve as the organizational backbone, ensuring the Founder's focus remains on strategic initiatives and company ownership.Success in this role requires a keen eye for detail, a strong sense of ownership, and the ability to think ahead and contribute meaningfully to the Founder's agenda.
Executive Support & Administration
- Manage the CEO's daily schedule and long-term calendar.
- Organize and coordinate all monthly meetings, including timely preparation of minutes and ensuring clear communication of decisions and action items.
- Arrange and manage all necessary logistics for Meetings.
- Serve as the main point of contact for Directors and Shareholders.
- Act as the Company's travel coordinator and process expense claims for the CEO.
- Liaise and coordinate effectively with external parties.
- Provide comprehensive administration to the CEO.
- Coordinate client meetings, ensuring proper business etiquette and logistics are handled (e.g., restaurant/venue booking, arranging meetings).
Essential Qualifications and Competencies
- Language Fluency:
- Mandatory fluent written and spoken English for seamless communication with international and internal stakeholders.
- Strong proficiency in both Cantonese and Mandarin is also required.
- Professional Persona: A strong, resilient, and assertive personality suitable for an Executive Assistant role.
- Proactivity & Initiative: A proven track record of taking initiative and demonstrating a proactive mindset, moving beyond merely following instructions.
- Business Acumen & Etiquette: Exceptional business judgment, common sense, and sophisticated client-facing professionalism.
- Technical Proficiency: Advanced skill level in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Organizational Excellence: Superior abilities in organization, time-management, and handling multiple tasks simultaneously.
- Confidentiality: Absolute integrity and proven capability to handle highly sensitive and confidential information with the utmost discretion.
... Interested candidates are invited to apply by sending their updated resume and salary details to eve.tang@randstad.com.hk for a confidential discussion. Only shortlisted candidates will be contacted.
