Executive/Administrative Assistant - Travel Coordination & Office Management - Hedge Fund (Central, Hong Kong)
Join a prestigious Hedge Fund firm as an Executive/ Administrative Assistant in their thriving Central office. Supporting a headcount of over 70 professionals, you will manage complex travel, high-level reception duties, and seamless office operations. This role is ideal for a proactive professional from the finance industry seeking a stable, premium environment.
about the company.
Our client is a leading hedge fund with a significant and growing presence in Asia Pacific.
about the team.
You will join a streamlined corporate support team that prides itself on efficiency and attention to detail. Working closely with the Executive Assistants and Office Manager, the team environment is supportive, fast-paced, and professional, ensuring that the daily operations of this top-tier hedge fund run without interruption.
about the job.
- Manage front-of-house reception duties, including greeting VIP guests and handling professional enquiries.
- Oversee office aesthetics, ensuring the guest waiting area, meeting rooms, and pantry remain presentable at all times.
- Provide comprehensive travel support, including complex flight bookings, hotel reservations, and visa applications, for a team of Managing Directors.
- Coordinate expense filing and reimbursement processes for the investment team.
- Manage meeting room allocations and facilitate technical set-ups for Zoom and hybrid meetings.
- Handle all incoming/outgoing mail and courier services.
- Monitor and replenish office supplies, groceries, and stationery.
- Liaise with external vendors for office maintenance and facility repairs.
- Organise monthly staff lunches and internal company social events.
- Provide general administrative support, including document scanning and binding.
skills & experience required.
- Minimum 5 years of relevant experience in administration or secretarial support, ideally within the finance or asset management industry.
- Good command of spoken and written English, Cantonese, and Mandarin is essential for stakeholder management.
- Proficiency in Microsoft Office Suite (Outlook, Word, and Excel).
- Knowledge of SAP Concur is highly regarded and considered a distinct advantage.
- Excellent interpersonal skills with a positive, team-oriented attitude.
- Highly organised with a meticulous eye for detail and the ability to multitask in a busy environment.
Interested candidates, please click APPLY NOW or send your updated resume to Christel Fung at christel.fung@randstad.com.hk
Refer a friend for HK$2,000: https://www.randstad.com.hk/job-seekers/refer-a-friends
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