billing coordinator.

Our client is a premier, globally renowned international law firm with a distinguished presence across the Asia-Pacific region. Advising on landmark corporate transactions, private equity, and complex cross-border matters, the firm offers a prestigious, fast-paced, and supportive international working environment in the heart of Central.

about the team.You will join a high-performing, collaborative legal finance team of four billing professionals in Hong Kong, reporting directly to the Billing Manager. The team prides itself on operational precision, mutual support, and a cooperative working atmosphere, partnering closely with partners, associates, and global finance counterparts.

about the job.

• Coordinate and execute end-to-end attorney billing, ensuring invoices are accurate, timely, and compliant with client fee agreements and local tax requirements.
• Review pre-bills, edit narratives, and manage lawyer working hours, time entries, and project codes in response to attorney instructions and client-specific guidelines.
• Collaborate closely with partners and legal staff to monitor work-in-progress (WIP) and obtain key updates for monthly collection projections.
• Manage electronic invoice submissions (e-billing) across client portals and promptly resolve billing rejections, discrepancies, or technical submission queries.
• Monitor payment status for client-paid vendor disbursements, processing on-account applications, discounts, and write-offs in accordance with internal governance.
• Maintain complete billing documentation and audit trails within the system, ensuring appropriate approvals are obtained for all adjustments.
• Provide ad-hoc project support and back-up coverage across general legal finance functions as required.

skills & experiences required.

• Proven billing experience gained specifically within an international law firm environment (minimum 3+ years preferred).
• Hands-on working proficiency with Elite 3E billing software is mandatory.
• Bachelor’s degree in Accounting, Finance, or a related discipline.
• Demonstrated knowledge of e-billing platforms and complex client-specific billing guidelines.
• Strong attention to detail with the ability to prioritise competing deadlines and manage high-volume monthly billing cycles.
• Excellent interpersonal and communication skills in English; fluency in Cantonese or Mandarin is advantageous.
• Advanced working knowledge of MS Office Suite, particularly MS Excel and MS Word.

If you are interested in this role, please click 'Apply Now' or send your CV directly to yan.ip@randstad.com.hk.