Assistant Administrative Assistant - Disputes & Legal Support (Hong Kong) - Hong Kong
Are you a detail-oriented administrative professional looking to build your career within a prestigious international law firm? This 12-month Fixed Term Contract (FTC) offers a fantastic opportunity to join a top-tier law firm in Hong Kong. You will play a pivotal role in the legal support team, ensuring high-quality service delivery to partners and clients while gaining exposure to a fast-paced, global legal environment. If you possess a "can-do" attitude and a passion for operational excellence, we want to hear from you.
about the company.
Our client is a leading global law firm in Hong Kong.
about the team.You will join a collaborative and high-performing Legal Support Team within the Disputes division. The team thrives on mutual support and clear communication, working closely with lawyers and business services managers to meet tight deadlines. This is a vigilant and inquisitive group that values information sharing and continuously looks for more efficient ways of working.
... about the job.
- Provide comprehensive administrative support to lawyers, the Legal Support Team, and business service managers.
- Manage travel bookings, visa applications, and the processing of invoices and expense claims.
- Maintain a robust file management system for both electronic and hard-copy documents.
- Coordinate urgent mail, courier requests, and ad hoc scanning or printing tasks.
- Assist with the preparation of files for archiving and manage the return/retrieval of documents following firm guidelines.
- Update and maintain client information within relevant databases (e.g., InterAction) in a timely manner.
- Provide ad hoc support for practice group events, functions, and general office duties such as telephone handling.
- Liaise with internal business services to ensure seamless operational support for the practice group.
skills & experiences required.
- Minimum typing speed of 60 wpm with 98% accuracy.
- Proficiency in the Microsoft Office suite (Outlook, Word, Excel, and PowerPoint) and Chinese typing.
- Excellent English, Cantonese, and Mandarin language skills (both written and spoken).
- Proven organisational and time management skills with the ability to prioritise a heavy workload under pressure.
- A strong attention to detail and a proactive, "can-do" attitude towards daily tasks.
- Familiarity with AI tools and an enthusiasm for exploring their impact on legal administration is highly valued.
- Previous experience within a legal or professional services environment is preferred.
- Must be able to commit to a 12-month Fixed Term Contract in Hong Kong.
Interested candidates, please click APPLY NOW or send your updated resume to Christel Fung at christel.fung@randstad.com.hk
Refer a friend for HK$2,000: https://www.randstad.com.hk/job-seekers/refer-a-friends
