Projects Assistant - Facilities Management & Procurement (Hong Kong)
Join a leading global data centre operator at their state-of-the-art facility in Tseung Kwan O. This pivotal role provides comprehensive administrative and procurement support to the Operations team during critical growth and transition phases. If you are a detail-oriented professional with 2+ years of experience, apply today.
...
about the company.
You will be joining a prominent global data centre provider known for its high-specification facilities and commitment to operational excellence. Located at the Tseung Kwan O Industrial Estate, this organisation sits at the heart of Hong Kong’s digital infrastructure, providing a stable and professional environment for career growth.about the team.
Reporting directly to the Operations Director, you will join a dedicated site Operations team that manages the construction, transition, and ongoing operation phases of the facility. The team environment is collaborative and fast-paced, valuing accuracy, mutual support, and a "can-do" attitude to ensure seamless service delivery.
about the job.
- Provide efficient administrative and clerical support to the Operations and FM teams throughout the project lifecycle.
- Manage the Yardi Procurement system for Operations, including creating requisitions, circulating purchase orders, and handling receipting.
- Coordinate with vendors to collect invoices and supporting documents for timely payment submission to Finance.
- Maintain and update critical project registers, including CAPEX lists, cashflow lists, and electrical bill summaries on SharePoint.
- Document incoming customer requests accurately and ensure they are routed to the appropriate executive for processing.
- Assist in internal document approvals, signature circulation, and the preparation of monthly operational reports.
- Manage administrative logistics such as interview arrangements, meeting coordination, and filing training records.
skills & experiences required.
- Minimum 2 years of experience in an administrative role where accuracy and timely delivery were paramount.
- Holding a Diploma or above; a degree in Administrative Management is highly desirable.
- Previous experience within the Facilities Management (FM) field is a significant advantage.
- Fluent written and spoken English, Cantonese, and Mandarin are essential for vendor and stakeholder coordination.
- Proficiency in MS Office (Word, Excel, PowerPoint); experience with Yardi or similar procurement systems is preferred.
- A well-organised, detail-minded team player who can handle confidential matters with discretion.
Interested candidates, please click APPLY NOW or send your updated resume to Christel Fung at christel.fung@randstad.com.hk
Refer a friend for HK$2,000: https://www.randstad.com.hk/job-seekers/refer-a-friends
