A leading tier-one international law firm is seeking an experienced, proactive, and detail-oriented Legal Secretary to join its highly regarded Intellectual Property practice.
In this role, you will provide comprehensive secretarial, administrative, and practice support to a senior partner and their dynamic team. This is an exceptional opportunity to work alongside recognized market leaders in a collaborative, fast-paced, and supportive environment.
Key Responsibilities
... - Executive Support: Manage complex calendars, schedule internal/external meetings, coordinate multi-jurisdictional travel itineraries, and prepare expense claims.
- Matter & Document Management: Format, proofread, and prepare legal documentation, correspondence, presentations, and trademark/patent/data privacy filings in accordance with firm templates and filing standards.
- Billing & Financial Administration: Assist with end-to-end monthly billing cycles, timesheet entry, client invoicing, e-billing portals, and payment follow-ups.
- Client & Case File Administration: Open and close client files, conduct initial conflict checks, maintain filing systems (physical and electronic), and manage incoming/outgoing communications.
- Practice Coordination: Coordinate with internal teams across international offices and liaise professionally with corporate clients, external counsel, and registry authorities.
Requirements
- Minimum 4–6 years of legal secretarial experience, preferably gained within an international law firm.
- Prior experience supporting an Intellectual Property (IP), Technology, or Commercial practice is strongly preferred.
- Excellent command of written and spoken English and Cantonese (Mandarin fluency is an advantage).
- Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook) and standard legal practice management/document management systems.
- Strong organizational skills, keen attention to detail, and the ability to multitask effectively under tight deadlines.
- Discretion and integrity when handling confidential and sensitive matters.
What's On Offer
A professional, inclusive workplace and an exceptional rewards package designed to support the employees and their families:
- Above-Market Remuneration: Highly competitive basic salary plus discretionary annual bonus.
- Generous Annual Leave: 18 days of paid annual leave per year.
- Comprehensive Family Healthcare: Premium medical coverage extending to your spouse and dependent children.
- Dental & Vision Coverage: Full diagnostic, preventive, and restorative dental plans.
- Life & Disability Protection: Full life insurance and permanent disability coverage.
- Professional Development: Ongoing training programs, wellness initiatives,etc.
Application Process
Interested candidates are invited to submit their updated resume in Word or PDF format, stating their current and expected salary along with their notice period.
All applications will be treated in strict confidence and used solely for recruitment purposes.
