About the Role
We are seeking a meticulous and tech-savvy Document Specialist to join a leading law firm in Hong Kong. In this role, you will be key in producing, formatting, and proofreading high-quality legal documents, financial statements, and presentations. You will also serve as a frontline contact for technical document support across the firm.
Shift Options
This role offers dedicated shift schedules aligning with global workflow operations:
- Option 1: Wednesday to Sunday, 12:00 PM – 8:00 PM
- Option 2: Wednesday to Sunday, 9:30 AM – 5:30 PM
Key Responsibilities
- Document Production & Formatting: Create, format, and revise complex legal documents, presentations, flow charts, and financial statements adhering strictly to firm standards.
- Advanced Document Services: Manage cross-referencing, Tables of Contents/Authorities, indexing, mail merges, fillable PDFs, and ChangePro document comparisons.
- Troubleshooting & Support: Assist users via the Word Support desk, troubleshoot application issues, and recover corrupted files using remote access tools.
- Document Conversion: Scan, format, and convert documents across various software packages.
- Quality Control: Proofread all work meticulously for accuracy, style, and formatting consistency.
- Workflow Management: Maintain an accurate daily work log and coordinate with the Word Processing Supervisor regarding task prioritization.
Key Qualifications & Skills
- Education: High School Diploma or above
- Technical Proficiency:
- Intermediate to advanced knowledge of the MS Office Suite (Word, PowerPoint, Excel).
- Knowledge of legal-specific software (e.g., Workshare/iManage WorkSite, Payne Numbering) is highly desirable.
- Experience with Adobe products, ChangePro, or EDGAR filings is preferred.
- Core Skills:
- Exceptional attention to detail and strong proofreading ability.
- Proven problem-solving and technical troubleshooting skills.
- Strong customer service orientation with experience handling confidential information discreetly.
- Ability to prioritize tasks effectively under tight deadlines and high-pressure situations.
- Experience: Previous experience within a mid-to-large law firm or professional services environment is strongly preferred.
How to Apply
If you are detail-oriented, enjoy technical document processing, and thrive in a dynamic, global environment, we would love to hear from you! Please submit your updated CV detailing your relevant legal document production experience or email christine.tong@randstad.com to schedule a confidential discussion.
...
