executive assistant-marketing team.

Our client is a premier global alternative investment firm with nearly five decades of industry leadership. Managing hundreds of billions of dollars in assets across private equity, real assets, credit, and capital markets, the organization operates seamlessly across dozens of major cities worldwide. In Asia Pacific, the firm has built a formidable footprint across key financial hubs, combining deep local market expertise with global resources.

about the team.You will join the Hong Kong Corporate Services and Real Estate team, embedded within a high-performing, interconnected network of administrative professionals. The administrative group works as a tight-knit unit, emphasizing cross-coverage, shared success, and seamless partnership. In this role, you will also collaborate closely with the regional Marketing and Communications team, playing an essential part in executing high-impact brand, investor, and corporate events across the region.


about the job.

Reporting to the Office Manager, you will serve as a trusted business partner providing comprehensive executive support to 3–5 senior leaders in a fast-paced, global setting.

• Calendar & Travel Coordination: Manage dynamic, high-volume schedules across multiple international time zones, proactively resolving conflicts and arranging complex, end-to-end travel itineraries and visas.
• Communication & Meeting Preparation: Screen incoming correspondence, prepare executive briefing packs, presentations, and reports, and ensure the prompt, accurate flow of information across stakeholders.
• Marketing & Event Support: Partner with the Marketing & Communications team on client and investor events, assisting with logistics, venue setup, materials/warehouse coordination, guest registration, on-site execution, and vendor invoicing.
• Stakeholder Management: Serve as a professional liaison between executives, portfolio companies, clients, and global colleagues, upholding strict confidentiality and compliance standards at all times.
• Administrative Administration: Prepare and reconcile detailed expense reports and support ad hoc projects and firm-wide initiatives as needed.

skills & experiences required.

• Experience: Minimum of 8+ years of executive assistant experience supporting senior leaders within private equity, asset management, investment banking, management consulting, or a comparable high-intensity environment.
• Language Skills: Outstanding written and spoken communication skills in both English and Mandarin.
• Core Competencies: Exceptional judgment, high emotional intelligence, and a proven ability to manage sensitive, confidential matters with the utmost discretion.
• Time & Schedule Management: Extensive track record managing complex schedules, travel logistics, and shifting priorities across multiple global time zones.
• Event & Logistics Capability: Hands-on experience coordinating events, managing logistics, and working directly with external vendors and guests.
• Mindset & Working Style: Strong problem-solving acumen, adaptability to work on a flexible schedule when business demands require, and a dedicated team-first approach.
• Technical Proficiency: High level of proficiency in Microsoft Office Suite and modern virtual conferencing tools.