administrative assistant/receptionist in Hong Kong Island

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job details

hong kong island
job type
working hours
reference number
jonathan ong, randstad hong kong
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job description

about the company

At Randstad we believe in developing our people, delivering on our promises and rewarding success. We offer a stimulating environment, focused on skill development, innovation and self- responsibility. Our people have access to the best range of career planning, benefits and L&D programs in the industry.

Randstad Hong Kong has a global reach with local expertise. With over 4500 offices, in 39 countries and over 30,000 people worldwide, we deliver award winning services like winning the Best Large Recruitment Business at the Global Recruiter Asia Pacific Awards 2017 and recognised as a performing company for Reward & Recognition category in the HRD Asia 2017 Employer of Choice

about the job

This roles requires a strong administrator with an interest in HR to support the contracting team and the contracting supervisor. This team supports high volume contracting solutions and also providing wide ranging support to reception of a thriving recruitment agency.

You will act as a administrative support point for the contracting team to ensure that throughout the contractor lifecycle from onboarding to offboarding is a smooth and efficient process. In addition to this, you will provide reception cover at allocated times.

Other accountabilities include:

* Maintenance of personnel files for contractors

* Benefits administration - mailing out the medical card and forms, MPF administration

* Timesheet reconciliations

* Client account support : Ensure time sheets all approved and accounted for and downloading of the monthly timesheets as with a reminder for candidates to submit their timesheets.

* Assist with leave encashment & expenses claims; and maintain the employee leave record

* Preparing the details of the excel booking forms and medical enrollment

* Ensure accurate data entry into active client lists

* Following up on contractors return of their required internal compliance documents and client invoice

Reception coverage for allocated times.

* This will include answering calls and taking messages
* Ensuring meeting rooms are well managed and candidates and clients are greeted.
* Inform staff of candidates arrive and show them to the meeting rooms
* Invoicing - arrange the mail out of invoices
* Assist with other admin support duties e.g. drafting of documents, checking of reports
Interested and keen to be part of the randstad family? Click on Apply Now or send your updated CV to

Do note that only shortlisted candidates will be notified.

(EA: 94C3609/ R1551260)

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.