team secretary and administrator (12 months contract) in Central and Western District

posted
contact
eugenia tse, randstad hong kong
job type
temporary
salary
HK$ 25,000 - HK$ 30,000 per month
apply now

job details

posted
location
central and western district
specialism
administration & business support
job type
temporary
working hours
Full-Time
salary
HK$ 25,000 - HK$ 30,000 per month
experience
5 years
reference number
91M0129847_1551346068
contact
eugenia tse, randstad hong kong
apply now

job description

RESPONSIBILITIES:

  • Support a team of 20-25, act as team secretary for the IT department and other business services
  • Manage the department’s general administrative activities (e.g. meeting preparation, diary management, travel planning, approval for overtime and expenses, updating minutes etc. )
  • Assist with vendor management of all Hong Kong and regional vendors
  • Manage and track all procurement services for the region ensuring contracts are aligned to budgeted items or agreed project spend
  • Maintenance contract management - Ensure suitable maintenance contracts in place at all times for all key services and systems, track expiry dates and notify management in advance of maintenance contracts expiring
  • Software licensing management - track all software licenses and notify management in advance of any licenses expiring
  • Update and maintain policies and procedures

REQUIREMENTS:

  • Minimum of 5 years secretarial experience managing all administrative aspects of a department or team (experience within a technical department would be advantageous)
  • Experience managing procurement activities with multiple suppliers
  • A self-starter, strong interpersonal skills and highly organised
  • Strong team player
  • Excellent spoken and written English language skills
  • Excellent Microsoft Office skills (i.e. Word, PowerPoint and Excel)

For interested parties, please send your detailed resume together with current and expected salary to Eugenia Tse (eugenia.tse@randstad.com.hk) or call 2232 3490. All personal data collected will be kept under strictly confidential and will be only used for recruitment purpose.

skills

administration; IT; procurement; secretary; vendor management

qualification

no additional qualifications required

educational requirements

Associate Degree/Diploma