receptionist - financial company (up to 23k) in Hong Kong

posted
contact
tim tsang, randstad hong kong
job type
permanent
apply now

job details

posted
location
hong kong
specialism
administration & business support
job type
permanent
working hours
Full-Time
reference number
91M0130895_1551252551
contact
tim tsang, randstad hong kong
apply now

job description

Our client, buy side financial institution firm based in Central, is looking for talented person to join their HR team as a receptionist.



Responsibilities:


  • Answer, screen and direct all incoming calls in a professional manner. Take and relay messages and provide information to callers, if appropriate
  • Master the Reception area. Tidy and maintain the reception area, at all times
  • Greet, receive and direct guests on their arrival at the Reception Counter
  • Act as a backup for servicing tea/coffee when tea lady is not around or on leave
  • Monitor visitor access and maintain security awareness
  • Organize conference and meeting rooms bookings
  • Co-ordinate meetings such as setting up video conference calls and connecting projector to PC
  • Receive and sort mail/couriers and deliveries. Handle all outgoing mails/couriers (local & overseas)
  • Responsible for office supplies such as stationeries, office plants, newspapers, company chops, toners, prepare monthly copiers meter usage report, and arrange name card printing
  • Scan invoices e.g. office rental, electricity and company cars related expenses, etc, and pass them to Finance for arranging payments on a timely manner
  • Consolidate and submit monthly and ad hoc staff privileges order
  • Sort out incoming fax from the general fax line
  • Update the master records for door/cabinets/toilet keys and distribute keys to employees
  • Contact vendors and arrange regular cleaning services for office floor, grease tank, carpet, computers, telephones and prepare cleaning schedule for duty roster
  • Report any maintenance issues immediately to your supervisor, including lightings, furniture, fittings and equipment. Follow up on the replacement and maintenance issues regularly
  • Maintain a master record of (and renew) office machine warranties and maintenance agreements.
  • Responsible for festival decoration e.g. Christmas and Chinese New Year in the Reception area
  • Maintain the service providers list up to date and provide any reports, as and when required
  • Others ad-hoc project as assigned by supervisor

Requirements


  • Diploma or above with at least 2 years office experience
  • Excellent service attitude and warm, friendly and professional telephone manner
  • Good interpersonal and listening skills
  • Pleasant personality, attentive to details and be a good team player
  • Good command of spoken English, Mandarin and Cantonese



To apply online, please click on the appropriate link. Alternatively for a confidential discussion, please contact Shirley Shao on +852 2232 3414, or email shirley.shao@randstad.com.hk. Due to the high volume of applicants, only shortlisted candidates will be contacted.


skills

no additional skills required

qualification

no additional qualifications required

educational requirements

Associate Degree/Diploma