executive assistant/ office manager, investment, 45k in Central and Western District

posted
contact
annie wu, randstad hong kong
job type
permanent
salary
HK$ 35,000 - HK$ 45,000 per month

job details

posted
location
central and western district
specialism
administration & business support
job type
permanent
working hours
Full-Time
salary
HK$ 35,000 - HK$ 45,000 per month
reference number
91M0151441_1608064134
contact
annie wu, randstad hong kong
add to saved jobs print

job description

about the company.

Our client is a well-established asset management firm based in Hong Kong. To support their expanding business, they are actively seeking a high-caliber to work as an Executive Assistant/ Office Manager to CEO and to undertake the office administration duties for the company.

highlights of the role.

  • A well-established asset management firm in Hong Kong
  • Long-term career prospects in a stable position
  • Diverse job exposure within the financial services field
  • Monthly base up to $45,000 plus a competitive bonus package
  • Great opportunity to further develop your skillset in office administration support
  • Friendly team culture & fast-paced environment
  • Bank holidays & medical benefits
  • Prime location in Central



job responsibilities.

As an EA/ OM, you will be working at a small-scaled office (up to 10 headcounts) for all-round office administration duties, and providing a wide range of secretarial support to the founder & CEO as follows,

  • Calendar management - remind and coordinate schedules for business meetings, conferences, appointments, etc.
  • Travel arrangements - arrange flights, hotel accommodation, transportation, and restaurant bookings for business trips; prepare itineraries
  • Business correspondence - prepare meeting agendas, minutes, presentations materials, marketing materials
  • Reimbursement management - Prepare reimbursement claim forms and monthly account reports
  • Filling/ Documentations - Maintain the filing system and contact list database
  • Internal/external communications - act as a liaison and facilitate the communications of the organization, clients, and external parties
  • Office maintenance - perform equipment maintenance & facilities management, IT support, office supplies ordering and pantry replenishment, etc.

skills and experiences required

  • Minimum 5 years of relevant working experiences - ideally within a start-up or boutique setting (can do one-man-band role)
  • Fluent in spoken and written English and Cantonese
  • High proficiency in Microsoft Office Suite - especially in excel
  • Fast-paced, proactive, independent, and dedicated to performing multi-tasks under a high-pressure environment
  • Experience in the finance/investment industry is an advantage
  • Immediately availability is highly desirable



Interested parties, please apply below and upload your recent resume attached with your notice period, current & expected salary information. Alternatively for a confidential chat, please contact Annie Wu (Recruitment Consultant - Business Support) at +852 2232 3473.

skills

Office administration, executive support, executive assistant, administrative support, secretarial support, vendors management, office equipment maintenance, facilities management

qualification

no additional qualifications required

educational requirements

Associate Degree/Diploma